ROLE OF CLUB SECRETARY

         Responsibilities

• • Attend the district training assembly and the district conference
  • Meet with the outgoing secretary and receive club records
  • Meet with the incoming club officers or board of directors to plan your year
  • Create a My Rotary account on Rotary.org, if you don’t have one
  • Update your club’s records and member list on My Rotary, or through your club management system
  • Make sure the club treasurer has the club invoices, due in January and July
  • Serve on the club board and club administration committee
  • Take minutes at club and board meetings and club assemblies
  • Update club and officer information for the Official Directory and Rotary’s records 
  • Manage club correspondence, including responding to emails and sending official notices and invitations
  • Keep promotional items, name badges, and other materials used at meetings and events
  • Submit monthly attendance reports to your governor; if your club doesn’t track attendance, let your governor know
  • Preserve your club’s historical records
  • Write an annual report for the club at the end of the Rotary year
  • Assist the club president, treasurer, and committees as needed
  • Meet with your successor and hand over club records

Resources

Link to resources in My Rotary

Job description:  Club secretary